LeakLedgerEPA 40 CFR Part 84 · leak repair since Jan 1, 2026
Part 84 leak rates and deadlines from the service records you already have.
Upload a ServiceTitan or other field-service CSV. LeakLedger builds the appliance list, calculates every leak rate with the math shown, tracks repair and verification deadlines, and produces a branded report your customer can file.
$149/month per company · no card to start · unlimited customers and technicians
- Refrigerant
- R-448A
- Full charge
- 220 lb (method 1)
- Method
- Rolling average
50 lb ÷ 220 lb × 100 = 22.7% > 20% threshold
- Repair leakdue Nov 5 · 30 days
- Initial verification testdue Nov 5
- Follow-up verification test10 days after the initial test
40 CFR 84.102 'Leak rate' (2); 84.106(c)(2)(i), (d), (e)
How it works
From a CSV export to a customer-ready report in one sitting
No re-keying. Your technicians keep working in the software they already use.
Import your records
Upload the refrigerant form export from ServiceTitan or any FSM. Map the columns once; LeakLedger remembers. Tests and inspections are read from the notes, duplicates are flagged.
Build the register
LeakLedger creates your customers, sites and appliances from the file — "Rack A", "RACK-A LT" and a serial number become one appliance. Fill in full charges on one worklist.
Track and report
Every leak rate, repair clock, verification test and chronic-leak flag in one place, plus a branded PDF for each customer and a weekly deadline email for your team.
Why contractors use it
Built for the shop that services the store, not the store's sustainability team
Import, don't re-key
The pounds are already in your service records. LeakLedger reads them — with saved column mappings, notes-based test detection and duplicate checks — so the office isn't re-typing every job.
Math you can check
Annualizing or rolling average under §84.102, with the arithmetic printed on every rate: "50 lb ÷ 220 lb × 100 = 22.7%". Corrections are added, never overwritten, with the reason kept.
Never miss a clock
30-day repair, initial and follow-up verification tests, leak inspections, retrofit or retirement plans and the March 1 chronic-leak report — each with its CFR citation and due date.
Reports that keep accounts
Your logo, your footer, every appliance, calculation and open item — a PDF in seconds that shows a grocer you have their compliance covered. Works from a phone, too.
Compared with what you use today
Spreadsheets break on the rolling average. Log apps make techs type it twice.
| Spreadsheet | Typical leak-log app | LeakLedger | |
|---|---|---|---|
| Uses the records already in your FSM | Copy and paste | Re-enter each call | CSV import with saved mapping |
| Both §84.102 leak rate methods, worked math shown | Your formulas | Varies | Yes, on every rate |
| Repair, verification, inspection and retrofit deadlines | Manual | Some | Full chain with citations |
| 125% chronic-leak flag for the March 1 report | Manual | Varies | Yes |
| Branded report for each of your customers | Build it in Word | Varies | One click, your logo |
| Price | Office hours | $19–99/month | $149/month, everything included |
Dates that matter
The first chronic-leak reports are due March 1, 2027
Appliances with 15 lb or more of refrigerant that leak 125% or more of their full charge in a calendar year must be reported to EPA by March 1 of the following year (40 CFR 84.106(j)). Leaks in 2026 count toward the first report.
- Leak repair requirements applyJan 1, 2026
- Automatic leak detection: 1,500 lb+ commercial & IPR systems installed 2017–2025Jan 1, 2027
- First chronic-leak reports (2026 leaks)Mar 1, 2027
- Records kept for3 years
Part 84 guide
Straight answers, with the citation
40 CFR Part 84 Subpart C Leak Repair: The Complete Guide for Refrigeration Contractors
Who is covered, 20/30/10% leak rate thresholds, the 30-day repair clock, verification tests, inspections, chronic-leak r…
Chronically Leaking Appliance Reports: What's Due March 1, 2027
Appliances losing 125% of their full charge in a calendar year must be reported to EPA by March 1. What counts, what's i…
Does the 15-lb Rule Apply to My Equipment? Racks, Walk-ins, Rooftops and Refrigerants
Part 84 leak repair covers appliances with 15 lb or more of HFC or GWP > 53 refrigerant. How it applies to racks, walk-i…
Annualizing vs Rolling Average: How to Calculate Leak Rate Under §84.102
Both EPA leak rate methods worked through on the same service history, why they differ, the first-calculation rule for 2…
The 30-Day Repair Clock: Verification Tests, Extensions and Follow-Up Inspections
When the Part 84 repair clock starts, what initial and follow-up verification tests must show, when extensions apply, an…
Retrofit or Retirement Plans Under §84.106(h): Triggers, Contents and Deadlines
When Part 84 requires a retrofit or retirement plan, the seven things it must contain, the one-year schedule, relief req…
Try it with your own export
14 days free, no card. Or send us the file and we'll set it up with you.